Equipment on contracts

A unit’s page shows the agreements it belongs to, and agreements are where equipment starts earning: a client’s unit under a servicing contract, or your unit out on hire under a leasing one.

Equipment Used In Different Contracts

Equipment → the selected unit → Equipment Used In Different Contracts

Expanding the section lists every contract this unit sits under. A unit can be on more than one — a camera covered by a maintenance agreement and included in a monitoring package at the same time.

Add Contract puts the unit onto an agreement from here, which saves opening the contract and hunting for the unit in a list of a client’s assets.

The same link can be made from the contract’s side; see equipment on a contract.

Servicing versus leasing

The two contract types use equipment in opposite directions:

	Whose unit	What the contract does with it
Servicing contract	The client’s	The unit is the subject of the work — every job the contract generates arrives with it attached
Equipment leasing contract	Yours	The unit is the source of the billing — the rent is what the client pays for

Billing a leased unit

On an equipment leasing contract, each of your units carries a rate model, and it decides whether the calendar or the clock is what gets billed.

Flat / period charges the same amount every invoice cycle. A generator at 1,500 on a monthly lease is 1,500 a month, whether it ran every day or sat idle.

Daily and hourly rates are usage-based, and they ignore the invoice cycle. The charge comes from how long the unit was actually out:

Leasing charge = (undeploy time − deploy time) × rate

A machine on a daily rate that goes out on the 3rd and comes back on the 8th is billed for those five days, regardless of whether the lease invoices monthly or quarterly.

Where the times come from

The two timestamps are recorded by the work itself, not typed in afterwards. Deploy on a job’s My Equipment List puts the unit on site and starts the clock; Uninstall brings it back and stops it. When a fieldworker finishes a job the app asks whether the equipment is staying or returning — leaving it keeps the meter running.

Because of that, a usage-based unit is finally billed once it comes back, and its deployment span is visible on the unit itself through activity and status history.

Leasing time on an invoice

The same calculation is available on an invoice. Add the leased equipment to the invoice and give it the period it was out — from deploy to undeploy — and the charge follows from the unit’s rate. It is how a one-off hire gets billed without setting up a contract for it, and how a lease that runs alongside other work appears on the same document as the rest of the job.

See invoice line items for how lines are priced, and equipment leasing contracts for a lease that bills on a schedule.